Administration and Human Resources Management

Objective

To provide expertise and services on human resources management and administrative matters to the Ministry.

Functions

(i)       To advice on administrative and human resources matters;

(ii)      To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and staff welfare;

(iii)     To      ensure         optimal,      efficient       and    effective       management         and utilization of human resources in the Ministry;

(iv)     To provide a link between the Ministry and the President’s Office Public Service Management on operationalisation of the Public Service Management and Employment Policy and relevant Public Service Acts; and

(v)      To oversee employee’s welfare.

This Division is will be led by a Director and will comprise two (2) Sections as follows:-

(i)       Administration Section; and

(ii)      Human Resources Management Section.

Administration Section

This Section will perform the following activities: –

(i)       Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;

(ii)      Facilitate employee relations and welfare including health, safety, sports and culture;

(iii)     Provide registry, messengerial and courier services; and manage office records;

(iv)     Handle protocol matters;

(v)      Facilitate provision of security services, transport and general utilities;

(vi)     Facilitate maintenance of office equipment, buildings and grounds;

(vii)    Coordinate  implementation of ethics and value promotion activities;

(viii)   Implement diversity issues;

(ix)     Coordinate  implementation of Private Sector Participation, Business Process Improvement and Client Service Charter; and

(x)      Advise on organizational efficiency of the Ministry.

This Section will be led by an Assistant Director.

Human Resources Management Section

This Section will perform the following activities:-

(i)       Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Ministry;

(ii)      Carry out human resources planning to determine supply and demand for professionals under the Ministry and facilitate implementation of succession plans;

(iii)     Prepare Annual Personnel Emolument Estimates and administer salaries and process payrolls;

(iv)     Coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms;

(v)      Process and update records of various leaves of absence;

(vi)     Oversee employee’s benefits (pension, allowances etc) and entitlements;

(vii)    Facilitate Human Resource training and career development for the Ministry;

(viii)   Monitor and evaluate implementation of institutional training programs; and prepare training reports;

(ix)     Carry out assessment of professional requirements for the institution; develop and implement staff development plans; and

(x)      Provide information, clarifications and briefings on human resources and training matters.

This Section will be led by an Assistant Director.