Administration and Human Resources Management


To provide expertise and services on human resources management and administrative matters to the Ministry.


(i)       To advice on administrative and human resources matters;

(ii)      To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and staff welfare;

(iii)     To      ensure         optimal,      efficient       and    effective       management         and utilization of human resources in the Ministry;

(iv)     To provide a link between the Ministry and the President’s Office Public Service Management on operationalisation of the Public Service Management and Employment Policy and relevant Public Service Acts; and

(v)      To oversee employee’s welfare.

This Division is will be led by a Director and will comprise two (2) Sections as follows:-

(i)       Administration Section; and

(ii)      Human Resources Management Section.

Administration Section

This Section will perform the following activities: –

(i)       Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;

(ii)      Facilitate employee relations and welfare including health, safety, sports and culture;

(iii)     Provide registry, messengerial and courier services; and manage office records;

(iv)     Handle protocol matters;

(v)      Facilitate provision of security services, transport and general utilities;

(vi)     Facilitate maintenance of office equipment, buildings and grounds;

(vii)    Coordinate  implementation of ethics and value promotion activities;

(viii)   Implement diversity issues;

(ix)     Coordinate  implementation of Private Sector Participation, Business Process Improvement and Client Service Charter; and

(x)      Advise on organizational efficiency of the Ministry.

This Section will be led by an Assistant Director.

Human Resources Management Section

This Section will perform the following activities:-

(i)       Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Ministry;

(ii)      Carry out human resources planning to determine supply and demand for professionals under the Ministry and facilitate implementation of succession plans;

(iii)     Prepare Annual Personnel Emolument Estimates and administer salaries and process payrolls;

(iv)     Coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms;

(v)      Process and update records of various leaves of absence;

(vi)     Oversee employee’s benefits (pension, allowances etc) and entitlements;

(vii)    Facilitate Human Resource training and career development for the Ministry;

(viii)   Monitor and evaluate implementation of institutional training programs; and prepare training reports;

(ix)     Carry out assessment of professional requirements for the institution; develop and implement staff development plans; and

(x)      Provide information, clarifications and briefings on human resources and training matters.

This Section will be led by an Assistant Director.